How to Word Wedding Invitations

So, you’ve finally found the perfect wedding invitation and now you need help with your wedding details card wording. Look no further! We wanted to share with you some tried and true examples of invitation etiquette for all types of weddings. We have information on each detail from the ceremony card, RSVP, accommodations and wedding weekend event card to anything else you may need to include. In this post we will go over the most common wording examples for wedding details cards.


Last but not least, the wedding details card! Our bundled invites come standard with a second insert card that you may use for any additional type of wording you may need. The most common ways our clients use the second info card is to print accommodations/travel information, reception details, a website link, wedding weekend event cards, etc.

Second Insert Card Options

Use an Accommodations card if…

You have a lot of guests that are traveling from out of town. Always make sure to mention if there is a group code or room block, as well as the final date your guests will need to reserve by. If your guests need to know about any shuttle or specific transportation information, an accommodations insert is the perfect way to do so. Listing your wedding website can also be helpful for additional information and direct links to the hotels.

Accommodations with room block

A block of rooms has been reserved at the Indianapolis Marriott Downtown
350 West Maryland Street, Indianapolis, Indiana, 317.822.3500
To secure special rates please reference the “Babb/Yillalta Wedding”

Reserve by September twenty-sixth

Accommodations with room block & shuttle info

A block of rooms has been reserved under the Cullen/Manning Wedding

The Drake Chicago
6 East Pearson Street
Chicago, Illinois

A shuttle will be provided from The Drake one hour prior
to the ceremony and will be available after the reception

Accommodations with multiple hotels

Please view our website for more information on accommodations, directions, and maps to the venue:

SoHo Grand Hotel
310 West Broadway
New York, New York

SoHo Courtyard Marriot
181 Varick Street
New York, New York

Millenium Hilton Tribeca
55 Church Street
New York, New York


The Particulars Card

Four o’clock
On the beach next to the ocean

Immediately following the ceremony
Indoors in the West Ballroom with drinks, dinner & dancing

After Party!
The Celebration Continues With The New Mr. & Mrs.
Join us immediately following the reception in the Astor Room

St. Regis Princeville Resort, Kaua’i, Hawaii
To book online: Visit
Use group code #62507

To book by phone: Contact central reservations at 1.800.233.1234
& mention the Tompson/Jonathan Wedding

Our Wedding Website


Use a reception card if…

the reception does not immediately follow the ceremony or it is held at a different location than the ceremony. If your receptions does immediately follow, but is at a different location, the reception card is a must-have!

Reception to Follow

Please join us for dinner and dancing
as we continue the celebration
six o’clock in the evening

The River Café
1 Water Street
Brooklyn, New York

Reception immediately to follow at different location

The celebration continues
immediately following the ceremony

The River Café
1 Water Street
Brooklyn, New York

For more details on transportation, please visit:

Reception with dress code

Please join us for
cocktails, dinner & dancing

at half-past seven in the evening

Berkeley Oceanfront Hotel
1401 Ocean Avenue
Asbury Park, New Jersey

Black tie


Use a wedding weekend card if…

You need to inform guests of multiple activities or events throughout your wedding weekend. Here you can let your guests know when and where each activity will be happening. Need to know a headcount, or who’s attending the wedding weekend activities? List each activity with an option to respond on your RSVP card.

multiple events card

Drinks with the bride and groom at a local bar

The wedding! Shuttle will be provided to and from the wedding venue throughout the evening so you can return to the hotel when your dancing shoes wear out

Brunch with the new Mr. & Mrs. at the Bride’s parents’ home
5 Oak Circle, San Jose, California

For more info on accommodations, the weekend events, and things to do in the area visit:

pre-wedding gathering

Please join us for a cocktail hour
the evening before we take the plunge!

Friday, August 16th, 2018
6:00 pm – 9:00 pm
The Aviary
955 West Fulton Market
Chicago, Illinois
Please be sure to arrive promptly at the time designated.

For accommodations and other information, please visit:

post reception after-party

Please join the newlyweds as
they continue the celebration
following the reception

The Aviary
955 West Fulton Market
Chicago, Illinois

day-after brunch

Continue the celebration the following morning from 9 – 11am
in the Oval Room at the Berkeley Oceanfront Hotel

Hosted by the groom’s parents


Mailing Your Wedding Invites

Once you’ve got your invites written, they’re ready to be mailed out to your recipients. The task may seem daunting, but it doesn’t have to be stressful! We’ve got our top tips and tricks on our post here – check it out!

Hopefully this has helped you figure out your wedding details card wording! Take a look back at our previous posts on how to word your ceremony card or your RSVP card.

Photo Credit: Lindsay Vann Photography

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